Programme Funding Coordinator

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Programme Funding Coordinator

£38,642 per annum
Permanent, full time
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Job specification

Job purpose: 

The International Support function in Concern Worldwide (UK) is tasked with promoting Concern’s standing in the UK development and humanitarian sector in order to maximise its contribution to the achievement of the wider organisation’s mission. Concern Worldwide organizes its work into core programmes – Humanitarian response; and tackling hunger through health and nutrition, livelihoods-led development, and education.

The Programme Funding Coordinator builds Concern’s position and profile with key stakeholders in order to optimise funding opportunities from UK donors – identifying new sources of funding as well as maintaining long-lasting relationships with donors. Co-funding income complements and builds on the funds Concern raises from other sources, and current UK co-funders include DFID, Comic Relief, the Jersey and Guernsey Overseas Aid Commissions, as well as funds raised through the Disasters Emergency Committee (DEC), and the START Network.

Main duties & responsibilities: 

For awards to be held in-country as well as in the UK (approx. £25m funding live in any given year) – lead on executing the strategy to maximise funding from UK co-funders, including relevant UK teams in DFID and its Fund Managers

  • Map out all potential co-funders and co-funding streams, analyse the strategic direction of each, and develop forward plans for Concern to respond systematically to every opportunity.
  • Develop and manage effective relationships with the UK co-funders mentioned, based on an informed understanding of Concern’s overseas work, ensuring that each donor is well-informed about the work of Concern and that Concern holds adequate and up-to-date information on each donor - including specific funding streams and opportunities, as well as grant application procedures.
  • In coordination with International Programmes Directorate, ensure that programme offices have efficient and timely access to information about UK donors and funding opportunities.
  • In particular, take a lead on ensuring that programme teams are provided with the necessary support, including succinct and relevant written materials, to be able to work with DFID at country and global levels.
  • Work with International Programmes Directorate to continuously improve systems for international coordination of grant management.

Identify suitable programme opportunities for co-funding:

  • Direct the flow of information on funding opportunities to International Programmes Managers (Ireland) in order to respond to each opportunity with the best-matched programme, while enabling Concern to deliver its priorities.
  • Project manage application processes, achieving high quality standards by ensuring that everyone involved understands clearly what s/he needs to do, and when; and by taking responsibility for bringing applications into line with donor requirements.
  • On large/complex applications where the programme team lacks donor-specific knowledge, provide guidance on programme development and design.

Coordinate humanitarian/emergency response funding mechanisms:

  • Manage the entire awards process between Concern’s Country Programmes and the Start Fund. This includes coordinating the alert process internally (pre-alert discussions, alerts, proposal submission/selection, grant management and learning), and ensuring that relevant colleagues are familiar with the Start Fund as a mechanism for rapid response and anticipatory activities.
  • Manage the entire awards process between the DEC and Concern’s International Programmes and Emergencies Directorates in relation to DEC emergency appeals. This includes leading on the development of timely and well-presented submissions of response plans, follow-up progress review and evaluation reports, as well as drawdown of funds.
  • Identify and secure other potential sources of humanitarian support/emergency response funding.

For awards held in the UK - grant-manage the portfolio (approx. £10m live funding in any given year) effectively to ensure that Concern Worldwide maintains the highest standards of donor compliance:

  • Liaise with programme offices as grants/contracts are approved in order to establish that the donor’s terms and conditions are fully understood by all and that everything is in place for Concern to be able to fulfil them, and ii) all Concern teams involved clearly understand their roles and responsibilities in delivering the programme. Where appropriate, participate in grant setup workshops overseas.
  • Lead on the submission of timely, well-presented progress reports together with accurate financial reports, ensuring compliance with donor requirements. Where requested and appropriate, provide direct support to programme teams in the production of reports.
  • Provide management information on co-funding through quarterly updates on grant status: applications; grants secured; reports submitted and forthcoming; analysis of outcomes of applications, and key learning points to be taken forwards.
  • Enable Concern UK to remain accountable to donors by staying in touch with progress of programme implementation, especially on large/complex/high-risk grants. Where appropriate, establish and lead quarterly update meetings with relevant desk and programme colleagues.

Other support:

  • Build effective relationships with trustees and key Concern Worldwide personnel so as to be an effective UK link between them and co-funding donors.
  • As a member of a small team, actively participate in team meetings which include both technical and funding issues relating Concern’s overseas and UK work.
  • Undertake other tasks and responsibilities as appropriate upon request of line manager or other senior staff member

Person specification

Person specification (essential): 
  • Experience of living and working overseas, delivering development programmes and/or humanitarian response.
  • Substantial relevant programme funding experience, securing funds from a range of trusts and institutional donors in the sector, specifically including DFID.
  • Knowledge and experience of donor compliance issues.
  • Proven track record in securing funds of at least £1m pa.
  • Educated to degree level.
  • Knowledge of the development/humanitarian sector and awareness of the key components of effective programme/project design and implementation.
  • Ability and confidence to represent the organisation with potential and existing co-funders.
  • Good attention to detail; highly numerically literate with ability to review budgets and financial reports and present to donors.
  • Excellent interpersonal skills, able to work effectively with a wide range of people and to network, negotiate and influence others.
  • Excellent communication and presentation skills.
  • Sound organisational skills and the ability to take initiative and proactively manage work to ensure outputs and results of a consistently high standard.
  • Able to travel up to 4 weeks p.a.
  • Effective time management; able to work under pressure and to deadlines.
  • Competent use of Word and Excel.
Person specification (desirable): 
  • Working knowledge of written and spoken French
  • Specific experience of working with DFID’s humanitarian and development grants funds.
  • Knowledge/ experience of working in or with commercial tendering processes

To apply

Please email your CV and a brief cover letter stating how you meet the person specifications to [email protected] before closing date 21st December 2017.

First round video interviews to be held the week commencing 1st January 2018, face to face interviews to be held the week commencing 8th January 2018.

All candidates who are short-listed for an interview will be notified via email after the application deadline.

Candidates must be legally entitled to work in the UK at the time of application.

Concern Worldwide is an equal opportunities employer